GENERAL LEDGER


Online Accounting

General Ledger

Accounts Receivable

Order Entry

Accounts Payable

Purchase Order

Inventory Control

Job Costing

Fixed Assets

Multiple Currencies





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GENERAL LEDGER ON DEMAND

The Online Accounting General Ledger (G/L) module excels in the accounting software benefits of ease of use, staff productivity, return on investment and business intelligence.

GENERAL LEDGER BENEFITS

Provide real-time financial visibility to stakeholders
Improve information access, business transparency and financial control
View lines of business as profit centers and provide unit-based financial reporting
Leverage the reports library for complete financial statement reporting with drill-down, searching and exporting
Use the custom report writer to create ad-hoc or company specific financial statements
Consolidate multiple organizations or roll-up departments, territories or companies for reporting purposes
Use workflow automation to reduce the time required for period-end closing
Combine non-financial accounts with financial data to achieve operational reporting
Automate reversing or recurring journal entries based upon user defined schedules
Create simple or complex allocations to distribute G/L balances to departments, divisions or lines of business based on user-defined business rules
Use multiple currencies throughout the system and automate the calculation of realized and unrealized gains and losses
Create an unlimited number of budgets within the G/L module or use the Excel integration to import budget models
Compare forecasts with detailed budgets by using online variance analysis and reporting

EASE OF USE AND INFORMATION EMPOWERMENT

The Online Accounting General Ledger (G/L) module provides a simple, logical and intuitive user interface for journal entry processing, budgeting, reporting, forecasting and period-end processing. Logically organizing chart of accounts into multiple segments along with classes and/or job cost codes permits easy data capture and subsequent organizational-wide performance analysis. Finance staff and business users understand the way their business is structured, not the structure of a database. General Ledger chart of account breakdown presents data in business terms (for example, why are sales down for a particular product line, in the central region, for the 4th quarter?).

General Ledger permits the online documentation of best practices and business processes in order to lower user learning curves, reduce mistakes, achieve consistent performance and improve the user experience. General Ledger analysis tools enable finance staff, departmental managers or other line of business users to model their plans and ideas in a visual cause-and-effect environment. As their models take shape, they can easily fluctuate data and see the impact in real time. Once a model has been perfected, it can be published in the form of a budget, report or forecast and made available to users across the organization. General Ledger analysis modeling can replace the practice of building 5 to 10 related spreadsheets and result a single data mart that is automatically updated and provides data integrity. Most importantly, the finance department provides actionable information which empowers users to spend their time analyzing information instead of assembling data. General Ledger analysis helps corporate decision-makers collect, organize, report, analyze and act on critical business information.

STAFF PRODUCTIVITY AND ROI

The online financial system General Ledger module simplifies transaction entry with intuitive screens designed for heads down data entry efficiency and streamlined processes which can be logically sequenced and automated based on user-defined business rules or using the Workflow Designer for conditional routing and approval processing.

Staff productivity is increased and ROI achieved when accounting systems processing and information retrieval are simplified, streamlined and automated. Business process management (BPM) is the answer to the question of how to accomplish more productivity with the same or fewer resources. Online Accounting General Ledger automation capabilities include optional batch processing automation, automated recurring and reversing entries, scheduled adjusting entries and automated or semi-automated period-end and year-end processing. The Workflow Designer permits user defined approval or routing conditions to be assigned to all types of general ledger and sub-module transactions. Accounting transactions can be automatically system approved, routed for approval or escalated for further review.

BUSINESS INTELLIGENCE

Organizations don't achieve ROI (Return on Investment) by putting data into a system. They achieve ROI when manual business processes are automated and productivity increases. Business automation is the answer in how to do more with less. Only Online Accounting provides a Workflow Designer to permit the custom configuration and automation of transaction entry, process approvals, alert notifications, period-end closings and other user-defined activities throughout the Accounting and Finance department. By empowering users to automate otherwise manual activities, Online Accounting raises the financial system value, payback and ROI.

The business process automation benefits from the Workflow Designer have been cited as industry best and have elevated Aplicor over all other online systems to win the Product of the Year (for each of the last two years), Beagle Research Analyst Award and TMC Labs Innovation Award.

ADDITIONAL GENERAL LEDGER CAPABILITIES

The capabilities below are a small sampling of the General Ledger module:

FRONT-TO-BACK OFFICE INTEGRATION:
It doesn't take a genius to quickly recognize that multiple vendor systems result in islands of information, disintegrated processes, difficult information retrieval, out of sync vendor software upgrades and ultimately vendor finger pointing when it comes to trouble-shooting system issues. The entire Aplicor back-office accounting system is fully integrated with the front-office CRM (Customer Relationship Management) system. Aplicor pioneered Front-to-Back Office fully integrated systems in the software-as-a-service and hosting industry. One web-based, enterprise-wide, front-to-back office system brings formerly disparate sources of information into a single view and ensures that people get the best information regardless of its location.
REDUCE CYCLE TIMES:
Automating the period-end and year-end closing cycles accelerates the process so that management can obtain the most timely and accurate company performance results, analyze and understand key metrics and trends, and then guide the organization's continued direction - without delay. With Online Accounting's built-in Best Practices Knowledge-base and Workflow Designer, many Aplicor online accounting users have reported dramatic reductions in the time required to close the books and provide period end reporting packages.
FLEXIBLE CONFIGURATION:
G/ L configuration permits flexible chart of account structures, budgeting, fiscal periods, prior year adjustments, batch or real-time postings, cross-module auditing and many other internal control preferences.
MULTI-CURRENCY MANAGEMENT:
For global organizations, multi-currency management permits the recording of accounting system transactions in the currency of choice. Currency revaluations and subsequent realized and unrealized gains and losses are then automatically calculated and included in financial statement presentations.
CUSTOMIZABLE ACCOUNTING SCREENS:
With the Customization Designer, journal entry and other accounting transaction entry screens can be user-defined to add new fields if necessary, remove unused fields, change field attributes and position all fields and the entire page layout in the way that makes the best sense and supports the greatest ease of use. Customization is done in a visual drag-and-drop interface by system administrators. There is no programming or confusing syntax required to modify screens.
BEST PRACTICES KNOWLEDGEBASE:
Organizations who fail to document business processes and procedures extend learning curves and repeat mistakes. The web-based Content Management Systems (CMS) is a knowledge-base which delivers company specific instruction, processes and best practices for consistent performance and a simplified user experience. Best practices and company specific procedures can be created and linked to G/L processes such as period-end closing, A/P processes throughout the rec-to-check cycles, A/R processes such as billing and collections cycles, and any other routine or process throughout the Finance department.
REGULATORY COMPLIANCE:
Regulatory or contractual compliance is a concern for many organizations. The Content Management Knowledge-base, the online audit trail and the analytical reporting tools permit managers to implement and demonstrate effective compliance controls and processes as well as provide the verification reports and documentation.
ACCOUNTING EFFICIENCY:
Online Accounting was designed for efficient data entry. Aplicor's AJAX technology eliminates needless page refreshes when entering transactions and moving between screens. While mouse navigation is supported, it can also be replaced with keyboard navigation. Countless case studies show that accounting transactions are completed in a fraction of the time when a mouse is not used and your fingers don't leave the keyboard.
BUSINESS PROCESS AUTOMATION:
The Workflow Designer permits user-defined approval or routing conditions to be assigned to transactions throughout the accounting system. Transactions can be automatically approved, flagged for review or escalated for approval based on dollar value, customer or vendor, dates or other user-defined criteria.