ACCOUNTS RECEIVABLE


Online Accounting

General Ledger

Accounts Receivable

Order Entry

Accounts Payable

Purchase Order

Inventory Control

Job Costing

Fixed Assets

Multiple Currencies





HOME

ACCOUNTS RECEIVABLE ON-DEMAND

The Online Accounting system Accounts Receivable (A/R) module maintains tight controls over cash, receivables and customer analysis while streamlining order, billing, cash receipts and collections processes. Most importantly, A/R capitalizes on the accounting software's award winning strengths of ease of use, staff productivity, return on investment and business intelligence.

ACCOUNTS RECEIVABLE BENEFITS

Streamline receivable processes to generate invoices, accelerate collections, reduce credit risk and resolve exceptions quickly
Lower cycle times to accelerate collections, distribute customer statements, lower write-off's and decrease working capital cost
Use workflow automation to reduce the invoice generation and distribution process
Manage multiple currencies, global transactions and international accounting requirements
Use extensive invoice defaulting to increase data entry speed, efficiency and accuracy
Help increase customer service levels and satisfaction with on-demand sales, receivable and payment information and complete customer history

MANAGE CUSTOMER DETAILS

Financial system A/ R customer records provide thorough customer categorization for effective segmentation and group processing, exhaustive demographic information for customer management, customer operational statistics for performance measurement, sales person designation for account management and commissions processing, and complete general ledger account assignments so that sales orders, invoices and cash receipts transactions automatically default the correct G/ L accounts, thereby saving time and increasing accuracy.

USE CUSTOMER INFORMATION TO GROW CUSTOMER SHARE

Customer knowledge provides the single-greatest path to profitable organic growth. Aplicor provides complete front-to-back office customer information in a centralized 360 degree customer view. With one integrated system, staff view all client marketing interactions, sales communications, customer support incident history, client contacts and preferences, client documentation, complete purchasing history and outstanding sales and receivables information.

AUTOMATE TIME AND BILLING

Click to View Time & Billing Screen Shot

Online Accounting Time and Billing provides a simple and fast method for professional services staff to enter their billable and non-billable time, designate projects and input notes for either internal review or to append to client invoices. Reimbursable expenses are automatically included on client invoices. Custom business rules can verify time sheet accuracy and completeness. Special alert notifications can be setup to identify missing or incomplete time sheets. Workflow processes run in the background to verify that all time sheets are received by due dates, or if not, automatically send out e-mail alert notifications requesting receipt. Once time is entered, it automatically transfers to customer invoices during the billing cycle. Aplicor Time and Billing simplifies time capture, validates accuracy, enforces time sheet compliance and accelerates the billing and collections processes.

ACHIEVE BEST PRACTICES

Click to View Best Practices Database Video

Organizations who fail to document business processes and procedures extend staff learning curves and incur repeated mistakes. The online Content Management Systems (CMS) is a knowledge-base which delivers company specific instruction, processes and best practices for consistent performance and a simplified user experience. Best practices or company specific procedures can be created and attached to the time entry process, the billing cycle, the RMA procedure, collections procedures, credit memo processing, period-end processing or any other routine or process in order to complete those tasks accurately and with consistency.

TAILOR SCREENS TO YOUR BUSINESS

Customer records, time sheets, invoice entry forms, cash receipts processing screens and other accounting system pages can all be customized with the visual drag-and-drop Customization Designer. The web-based accounting screens can be tailored or modified on demand to add new fields, remove unnecessary fields, change field behaviors or reposition the fields anywhere on the page. The end results are page layouts which include only relevant information to your business and provide the greatest ease of use for your staff.

EASE OF USE

The Online Accounting software A/R module delivers an easy to use interface for both invoicing and time entry which automatically defaults prescribed values, reduces data entry and applies configurable business rules. Unlike web-based accounting systems which are mouse driven and constantly require page refreshing to process transactions, Aplicor's Online Accounting software was designed for heads-down data entry speed and efficiency. Page refreshes are eliminated, mouse driven navigation can be replaced with Tab and Enter keyboard navigation and multiple transaction documents can be worked on concurrently. The end result is a faster and better user adoption by providing an easy to use, intuitive and efficient accounting system.

STAFF PRODUCTIVITY AND ROI

Staff productivity is increased and ROI achieved when manual or recurring activities become streamlined and automated. Business process automation is the answer to the question of how to do more with less. Online Accounting A/R automation capabilities include automated recurring invoicing, automatic creation of invoices from sales orders and user-defined workflow routines for billing production cycles, application of credit memos, creation of finance charges, generation of customer statements or other accounting department activities. Approval or routing conditions may be assigned to sales orders or invoices based on financial value, credit status, dates, customer, salesperson, items or any other A/R criteria. The Workflow Designer creates custom workflow rules for virtually any condition to be automated in the finance department.

BUSINESS INTELLIGENCE

The Business intelligence reporting and analysis suite gets the right information to the right people at the right time. With better and more timely information comes better and more timely decision making.

On-demand historical information is obtained from the Reports Library and includes the many useful customer, sales and A/R subject matter reports. Reports may be customized or new reports created with the Visual Report Writer. Of course, reports permit drill-down analysis, exporting to a number of file formats and many other productivity enhancements
Analytical analysis is delivered with the A/R data warehouse which permits drag-and-drop manipulation to instantly understand the causes, effects and financial impacts which most influence the reporting results
Actionable intelligence is delivered with Dashboards and pro forma financial modeling which not only display key performance indicators in visual images and diagrams, but also permit you to adjust the most salient and influential underlying variables in order to view the resulting forecasted results. Online Accounting Dashboards are the unique web-based accounting tools which provide management with the exact information needed to adjust plans and reach targeted goals. Aplicor is the only online financial system which provides forward looking financial reporting

ADDITIONAL ACCOUNTS RECEIVABLE CAPABILITIES

The capabilities below are a small sampling of the Accounts Receivable module:

Complete Customer Information
Real-time A/R, sales and customer information enhances service levels to improve customer retention with customized information, history and online notes that are immediately available when communicating with customers
Customer and Invoicing Flexibility
Customer records are customizable to permit the capture of just the right information. Each customer can be assigned an invoice format and custom invoice formats can be created with the Visual Report Writer
Customer Satisfaction Continual Improvement
The integrated CRM systems provides manual or automated customer survey distributions and tabulations. Alert e-mail notifications can automatically initiate based on specified survey response results
Order Entry integration
Sales orders entered in the Order Entry module or sales orders remotely taken in the field can automatically create the A/R invoices with full line item detail and according to user-defined process workflow rules
Optional Inventory Management integration
Online Accounting permits optional integration to the Inventory Management module. For inventory carrying organizations, sales orders and invoices can designate inventory items, SKUs, serial or lot tracking and other inventory prescribed information. For non-inventory based organizations, sales orders and invoices omit inventory detail. The inventory integration option dictates whether or not sales order and invoice transactions include line item detail for inventory items
Job Cost integration
For job or project costing organizations, business rules can be configured to suggest or mandate transaction revenue figures to the right jobs and cost codes. To improve data accuracy, valid job types and tasks can be individually assigned by customer
CRM integration
Accounts Receivable shares a close integration with the CRM (Customer Relationship Management) and Sales Force Automation (SFA) modules. CRM accounts or SFA orders taken within the CRM module can be seamlessly uploaded to the A/R module
Multi-Currency Management
For global organizations, multi-currency management permits the recording of sales orders and invoices in the currency of choice. Currency revaluations and subsequent realized and unrealized gains and losses are then automatically calculated and included in financial statement presentations
E-mail Integration
The PSA system provides synchronization of e-mail, contacts, appointments and activities with MS Outlook, Lotus Notes, Blackberry, Palm and Pocket PC
Demonstrate Compliance
The complete customer record history and audit trail is automatically retained in order to provide visible and verifiable internal controls for policy, contractual or statutory compliance